FAQs for the 36th Space Symposium
(Revision: May 3, 2021)
How many people will be able to attend the 36th Space Symposium?
Space Foundation has been working with The Broadmoor team and partners to comply with all public health and safety protocols to ensure the well-being of every Space Symposium participant. Attendance numbers in assembly rooms will be limited for social distancing and other safety compliance. Additional precautionary steps, including attendee health screenings, are under consideration. As conditions evolve, there may be opportunities to adjust those numbers, but Space Foundation and its partners remain committed to the health and safety of every Symposium participant. For more information on COVID-19 guidelines, please visit www.spacesymposium.org/covid-19-statement-and-guidelines.
Will social distancing be possible at the Space Symposium?
Space Foundation has been working with The Broadmoor team to comply with all public health and safety protocols to ensure the safety of every Symposium participant. That includes social distancing and other health and safety protocols. Attendance numbers in select rooms will be limited to ensure social distancing and other safety compliance.
Will Space Foundation require attendees to be vaccinated to attend Symposium?
Space Foundation encourages its 36th Space Symposium attendees to be vaccinated and continue to practice COVID-19 mitigation practices. Those mitigation efforts will continue to be practiced throughout the entire course of the 36th Space Symposium operations.
Will international attendees be allowed to attend this year’s program?
International visitors are anticipated for the 36th Space Symposium, but all travel into the United States will be governed by existing rules and directives of the U.S. government regarding the entry of foreign visitors into the country. If travel from those countries into the United States is allowed, they will be warmly welcomed at the 36th Space Symposium.
Will there be any health screening at the Space Symposium?
Yes. There will be limited health screening operations in place during Space Symposium. Final details are still being worked out and will be shared in the weeks prior to attendees arriving at The Broadmoor for the programs and exhibits.
Will there be rapid testing and contact tracing of attendees during Symposium?
There will be no on-site rapid testing at Space Symposium. Space Foundation will provide a listing of off-site locations for persons to access such testing if needed.
Will there be limits placed on the number of people allowed on the exhibit floor and at presentations?
Yes. Working with The Broadmoor team, the 36th Space Symposium will comply with all public health and safety protocols to ensure the safety of every Symposium participant. Depending on the room and location of the activity, attendance numbers will be limited to assure safety/variance compliance.
What type of precautions will The Broadmoor and Space Foundation have in place to mitigate the risk of coronavirus exposure?
For more than 60 years, The Broadmoor has been a Forbes Five-Star/AAA Five Diamond resort at the leading edge of service and care of its guests. That includes providing a safe and productive meeting and guest experience for everyone who visits The Broadmoor. Recently, The Broadmoor began participating in the Ecolab Science Certified™ program, which utilizes science-backed products and protocols to help deliver a higher level of cleanliness and to reduces guests’ risk of exposure to bacteria/viruses.
To help ensure they are following rigorous guidelines for cleaning and disinfecting meeting rooms, banquet events, lobbies, tradeshow and exhibit areas as well as individual guest rooms, they have begun partnering with Ecolab, the global leader in water, hygiene, and infection-prevention solutions and services, with decades of experience in the science of cleaning and hygiene. Ecolab also works with hospitals, hotels and restaurants around the world to provide optimal hygienic environments.
The Broadmoor recently earned the Ecolab Science Certified seal – a visible symbol of their commitment to maintaining the health of their guests, and offering reassurance that they are practicing cleaner, safer sanitation methods through comprehensive, science-backed products and protocols.
At the 36th Space Symposium, these practices and protocols will be in operation in all assembly, meeting and guest rooms, as well as exhibit hall spaces and other public gathering locations at The Broadmoor. Additional hand-sanitizing locations will also be located throughout the Space Symposium’s operations.
What else is the Broadmoor doing to mitigate risks to guests and attendees of the Space Symposium?
The Broadmoor is proactively addressing the health concerns of guests and event attendees. They have produced a comprehensive overview of their health, safety and certifications that will make every attendee’s experience at Space Symposium a safe and healthy one. Those details are available here.
What methods/technology will be available to safeguard against COVID-19?
The Broadmoor’s staff and operations are trained and certified with Ecolab Science Certification, one of the highest standards recognized by the hospitality and health care communities. As part of that training and certification, The Broadmoor follows rigorous guidelines for cleaning and disinfecting meeting rooms, banquet events, lobbies, tradeshow and exhibit areas, as well as individual guest rooms.
At the 36th Space Symposium, these practices and protocols will be in operation in all assembly, meeting and guest rooms, as well as all exhibit hall areas and other public gathering locations at The Broadmoor. Additional hand-sanitizing locations will also be located throughout the Space Symposium’s operations for attendee protection and to encourage good health practices.
Will Space Symposium be in-person or virtual?
It will be both, as there will be the traditional in-person programming and exhibits, as well as virtual accessibility allowing persons unable to travel to access the same information and presentations offered to our in-person attendees. This hybrid program model will allow Space Foundation to engage more of the global space ecosystem than ever before.
Will there be virtual access for persons to participate in the Space Symposium program and its presentations?
Yes. Space Foundation will provide virtual access to keynote remarks, presentations, panels and awards programs to allow those persons unable to join this year’s program in-person to share in the Space Symposium experience. Details on this package, including pricing will be released in May.
How will food service be handled with social distancing protocols in place?
Food and beverage service provided by The Broadmoor will adhere to all safety and health protocols put forward by Federal, State and Local authorities.
What type of direction/guidance has the State of Colorado and the City/Public Health Department given to allow the Space Symposium to operate this year’s Space Symposium in this environment?
Space Foundation continues to work closely with The Broadmoor to follow all public health and safety guidance to ensure a safe and successful 36th Space Symposium. That includes adhering to all guidance and directives of the State of Colorado’s Department of Public Health and Environment and other authorities.
With our commitment to the adherence to those directives, a variance has been obtained for the 36th Space Symposium to convene this coming August. The variance will allow for 50% occupancy per meeting room.
Is there a “go/no-go” cutoff date for when Space Foundation will decide to proceed with or postpone the 36th Symposium?
No, there is not a cut off/decision date. As we proceed in planning for the August 23-26, 2021, gathering, Space Foundation, The Broadmoor and its Symposium vendors and partners will be continually monitoring all the reporting from the recognized and authoritative sources listed below for the most accurate, up-to-date information on the pandemic.
- World Health Organization
- US State Department Guidance on International Travel and the Coronavirus
- US Centers for Disease Control and Prevention
- Colorado Department of Public Health & Environment
- El Paso County, Colorado Office of Public Health
If I am unable to travel due to a COVID constraint (e.g., COVID-positive, COVID-exposed, restricted by government/company), or the event is cancelled, will I receive a full refund?
In the event a registrant is unable to travel to attend the 36th Space Symposium, they will have several options including:
- Applying their registration fees to the 36th Space Symposium virtual content package and receiving content proceedings via that platform.
- Donating their registration fees to Space Foundation for a tax deduction.
- Receiving a refund of their registration fees, minus a $150 processing fee.
Can I transfer my registration to someone else
Yes. You will need to contact [email protected] to initiate the transfer.
How can I tell if I am still registered to attend the 36th Space Symposium?
Unless you requested a refund following the postponement of last year’s program, your registration has automatically rolled over, and you are registered to attend the 36th Space Symposium.
To verify your registration, or to ask any other questions, please contact Space Foundation’s Customer Relations team at [email protected].
When will registration for Space Symposium reopen?
Registration for the in-person 36th Space Symposium will open April 26th. For persons wanting to participate in the Symposium virtually, registration will open in May 2021.
A notice to all currently registered Space Symposium participants will be sent in May, detailing updates to the agenda, program and other logistics. Those details and additional program information can be accessed at www.spacesymposium.org
When will the lodging site open?
Symposium registrants will be able to access our lodging site beginning April 26, 2021.
How many exhibitors will be at the 36th Space Symposium?
With the addition of the new exhibit space at The Broadmoor, Bartolin Hall, the 36th Space Symposium will host more than 200 exhibitors this August.
Do you still have exhibitor booths?
The Lockheed Martin Exhibit Center for the 36th Space Symposium is SOLD OUT. Companies and organizations interested in exhibiting at the 37th Space Symposium should contact us at [email protected].
Are there sponsorship opportunities available for the 36th Space Symposium?
There are sponsorship opportunities available, and further details may be requested by contacting [email protected].
Who will be on the agenda for this year’s Symposium program?
The agenda for the 36th Space Symposium has not been officially released. We anticipate sharing the names of keynote speakers and plenary panelists in the coming weeks, but attendees and interested persons should visit www.spacesymposium.org for regular updates.
Will all tracks still be offered at the 36th Space Symposium? For example, will Tech Track, Space Law Workshop, Cyber Classified, Space Classified, etc., be offered?
The full scope of the agenda and programming for 36th Space Symposium will be defined in the coming months. However, at this point we can confirm that we will not be hosting Tech Track or the Space Law Workshops. Registrants for those events will be contacted regarding refunds.
There will be a Space Classified session with details forthcoming, but no final decision has been made yet on the status of Cyber Classified. Please click the “Agenda” tab on our website at www.spacesymposium.org for frequent updates.
How many members of the media will attend Space Symposium?
Media attendance at Space Symposium at The Broadmoor is by invitation only. For the 36th Space Symposium, Space Foundation estimates hosting at/around 80 credentialed in-person media and providing digital access to those outside of the Broadmoor assembly. Media members seeking invitation to the 36th Space Symposium should contact [email protected]tion.org.
Will there be any student tours of the exhibits at Space Symposium?
Unfortunately given the operational restrictions of this year’s assembly with various COVID mitigation protocols, Space Foundation will be unable to hold student tours of the Lockheed Martin Exhibit Center. Additionally, that will be the first week of school for many students on the Front Range which would have make it very difficult to plan and schedule a field trip/visit.
We anticipate resuming student tours during the 37th Space Symposium, scheduled for April 4 - 7, 2022 at The Broadmoor.
We appreciate your understanding of these circumstances and Space Foundation looks forward to working with these students in the days ahead as they all take their place in the global space ecosystem.